These articles allow you to further explore various computing topics and include a quiz for review.
Introduction Learn about how organizations use word processing applications in the real world.
Directions Read the information below and apply what you learn to answer the questions. Check your work carefully, and click Submit.
The Days Before Word Processing Applications
When one remembers how businesses communicated before the advent of word processing applications such as Microsoft Word, it is not difficult to understand why word processing is the most popular software application for personal computers. For much of the last century, all forms of written business communication were produced using typewriters. In order to rearrange text, a document needed to be retyped. Most errors needed to be retyped as well. Typists could use strips of liquid paper to correct minor errors, but the white blotches were unsightly. Typewriters did not include any “wrap around” feature—a typewriter simply stopped typing when the right margin was reached, so typists needed to estimate when to hyphenate a word before reaching the margin.
Another huge drawback with typewriters was the inability to save electronic files. Documents only existed on paper, so copies of the files needed to be stored in file cabinets. One could imagine how many documents could pile up in a company’s file room. Electric typewriters resolved some of these problems. Typists would key a line of text that would appear on a small screen. After revising the line for errors, they would press a key and the line would be typed on the paper. Word processors, small “computers” that were used exclusively for word processing, allowed users to save files on disks, but without much of a file management system or an ability to integrate with other applications. It was just a matter of time before word processing applications changed all that.
How Businesses Use Microsoft Word
Microsoft Word allows employees to work more quickly and efficiently. Text is quickly moved using the copy and paste features. Margins are easy to set, and text automatically wraps around to the next line. Users determine whether words at the end of the right margin should be automatically hyphenated or not. Word even finds and corrects spelling and grammatical errors for the user. In addition, documents can be saved as electronic files, and with effective file management, these files will be easy to locate in the future.
Some of the most common forms of business communication, and ways in which Word facilitates this communication, are listed below:
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