Computer Concepts in Action ©2009

Unit 4: Word Processing

Use Templates in Word

Pre-existing templates offer an easy way to create common types of documents such as letters and memos. In a template, the format of the document is already created for you. Placeholder text provides instructions about the type of information that should be typed into the various parts of the document. Once your document is completed, you can save it to different locations.

1. Start Microsoft Word.



2. Click the Microsoft Office Button, and then click New. The New Document window opens.



3. Locate the Templates pane, and locate the Microsoft Online section.



4. Scroll if necessary, and click Memos.



5. Select Memo (Contemporary design), and click Download.

6. Select Contemporary Memo and click OK. A new Memo Template opens.



7. In the template, click the field to the right of the word To: Key Food Drive Team.



8. Use Figure 2 to complete the template. Notice that the date is entered for you automatically.

Figure 2 Recreate this memo in your template.
<a onClick="window.open('/olcweb/cgi/pluginpop.cgi?it=jpg::::/sites/dl/free/0078805775/595817/EnrichmentActivity4_1_U04_SC02.jpg','popWin', 'width=NaN,height=NaN,resizable,scrollbars');" href="#"><img valign="absmiddle" height="16" width="16" border="0" src="/olcweb/styles/shared/linkicons/image.gif"> (163.0K)</a>

9. Click the Save button on the Quick Access Toolbar. The Save As dialog box displays.



10. In the File name field, key Your Name Food Drive Memo.



11. Click the drop-down arrow next to Save as type.



12. Select Word Template (.dotx) (see Figure 3). Your file will be saved as a template with the extension.dotx.

13. Locate the Folders section in the left pane of the Save As dialog box, and scroll to locate your folder for saving documents.



14. Click the Save button.



15. Exit Microsoft Word.